Tools for Administrators Part 2
Dec 08, 2017
By Theresa Stager
In my previous post
, I shared email tips for educators. Below are a few of the best apps I discovered and important features if you’re looking for additional resources to help manage your email.
are my go-to email apps. They both have many of the main features I look for when organizing email:
- Customizable “swipes”
- Push notifications (and the ability to turn them off)
- Ability to add attachments
- Integration with other apps on an iOS device
- Unified inbox
- Universal search
Snooze is one of the best features to happen to email. If you don’t need an email now or can’t address a message at the moment it arrives, snooze it. It enters a folder in your email (set up by the app itself) that you can access anytime, but the message comes back to your inbox as an unread message when you schedule it to—out of sight, out of mind!
Customizable “swipes” are also important to email productivity. These apps (and others like them) allow for four types of swipe: long left, short left, long right, and short right. Each swipe can be customized to different tasks. Some examples of tasks are archive, mute, block, to-do, star, apply label, mark as read, trash, snooze, reply action list, and more. Choose the four options you use most for email messages when they are in the inbox and program them as a swipe.
Unified Inbox Feature
A unified inbox allows for multiple accounts to be used within one app. I use multiple apps for multiple accounts, but there is a method to my madness. One app houses my work email. Currently I’m using the Boomerang app because I have the paid subscription for it. In addition to the features listed above, Boomerang also has response tracking and follow-up reminders. I use another app for my personal emails, and all of my other email accounts are in that one. I turn notifications off for that app so it does not disturb me during the day and take me off task. I keep my notifications on for my work email app.
Boomerang’s paid subscription also includes the ability to “pause” your inbox, preventing distractions during important events or meetings. Boomerang keeps the emails in a queue until you resume it. When initially pausing your inbox, you’ll be asked if you want to pause it for a certain amount of time or indefinitely. The timing feature helps ensure you don’t forget about it.
Theresa Stager is currently in her fifth year of administration and her first year and works at Saline High School in Saline, MI. She is an author, keynote speaker, Apple Teacher 2016, Alpha Squirrel, NAESP Digital Leadership Administrator, and Discovery Education Principal Advisory Council member. More information on Theresa can be found at PrincipalStager.com.